The Los Angeles Homeless Services Authority (LAHSA) seeks motivated professionals who want to use their talents and skills to make a difference. Our 500+ FTE staff are adaptive problem solvers and passionate about enriching people’s lives. If you are mission-driven, dedicated to superior service and support, can diligently work independently and in a collaborative environment, join our team. LAHSA is leading the fight to end homelessness in LA County. Here, not only would your work have a real impact on the community, but we also offer a comprehensive and competitive benefits package.
Created in 1993, LAHSA is a joint powers authority of the city and county of Los Angeles. As the lead agency in the HUD-funded Los Angeles Continuum of Care, we coordinate and manage over $800 million annually in federal, state, county, and city funds for programs providing shelter, housing, and services to people experiencing homelessness
Under the direction of the Director of Finance, the Associate Director Finance Grants Management Unit is primarily responsible for managing the daily operations of the Finance Grants Management Unit, as well as organizing and prioritizing the long-term objectives and work of the Unit. Areas of responsibility for this position include ensuring that LAHSA and its subrecipients are compliant with contractual, statutory, financial reporting, and other grant requirements associated with all LAHSA Funding Sources and Grantors, as well as Grant and (Active) Contract Management, financial reporting, technical assistance, reviewing and processing funding requests, and the creation and submission of cash requests for subrecipients and subcontractors. This position will also serve as the liaison between the Director of Finance and both external entities (funders and subrecipients) and internal LAHSA Departments on all matters regarding programmatic accounting and grant administration.
Essential Job Functions
Serve as the Department expert and chief point of reference to both the Director of Finance and the CFO on programs, projects, and initiatives with strategic importance to both LAHSA and the Finance Department specifically
Provide leadership and direction in accordance with the overall Strategic Vision and Strategic Priorities of the Finance Department
Assist with the definition and framing of complex, multidimensional issues to develop or refine timelines, processes, and procedures for decision-making
Work to foster a strong customer service orientation within the Unit, Finance Department, and LAHSA to ensure closer collaboration both internally and with external entities LAHSA works with
Maintain a positive work environment through focusing on motivating staff with a high-quality, results-oriented emphasis, respecting individuals, and encouraging innovation, constant operational improvements, and collaboration
Facilitate the ongoing learning, professional satisfaction, and development of staff through training, mentoring, work assignments, and granting increased responsibility and autonomy to Unit staff over time
Oversee and maintain an automated fund accounting system in accordance with GAAP and applicable Federal, State, County, City, and LAHSA regulations
Update and maintain various databases used by the Finance Department, including Abila MIP, Microix, and the Homeless Management Information System (HMIS)
Oversee the evaluation and categorization of LAHSA Funding Sources into the “Restricted” and “Unrestricted” classifications, and assign them to the corresponding Managers and teams
Evaluate existing program accounting and grant management policies and procedures at LAHSA to recommend changes and improvements as necessary
Supervise the preparation, reconciliation, and timely submission of cash requests to grantors, as well as the timely preparation, reconciliation, and processing of funding requests submitted by subcontractors, subrecipients, and vendors
Track account receivables and ensure follow-ups for timely collection, and work with both subrecipients and grantors to quickly resolve any issues
Oversee the check disbursements process to ensure that all vendors and subrecipients are paid on a timely basis (and that subrecipients comply with LAHSA requirements regarding cash management by-Grant)
Oversee the closeout procedures for all LAHSA grants to ensure that all eligible expenditures have been reimbursed, that all cash has been requested and received in a timely manner, and that all savings have been identified and reported to the grantors
Ensure compliance with cash turnover requirements by-program
Work with other Finance Department personnel (including the Associate Director, Budget & Financial Planning and Associate Director, Monitoring & Compliance) to ensure that issues affecting the spend-down of Subrecipient Budgets are resolved quickly
Implement and maintain internal controls and accounting procedures in accordance with LAHSA’s policies and procedures
Serve as the Finance Department’s primary liaison with other LAHSA Departments on all issues regarding funding requests, cash requests, subrecipient spend-downs, and Funder or Grant Agreements with LAHSA
Prioritize and manage Unit workload in accordance with the Department Strategic Vision and Strategic Priorities
Manage staff and delegate tasks to subordinates to ensure optimal use of staff time and resources to complete Unit work
Track and monitor subrecipient financial performance, and examine accounting documents to determine expenditure allowability based on grant and other criteria
Prepare and maintain accounting records for pass-through programs, and examine, analyze, and interpret accounting records
Assist auditors and grant monitors during annual financial audits and reviews
Supervise the evaluation of proposals for funding under the RFP process, and provide final reviews and approval for all finance sections of Contracts, RFPs, or technical submissions to, for, or from LAHSA subcontractors and subrecipients
Provide and/or supervise technical assistance trainings for both LAHSA staff and subrecipient/subcontractor personnel
Assume other responsibilities as directed to by the CFO or Director of Finance, and act as the backup to some of their functions when necessary
Knowledge, Skills, and Abilities
Fund accounting and fiscal grants management of both federal and non-federal funding sources; familiarity with contract administration (particularly “Active Contract Management”) is a plus
Expertise with various homeless funding regulations, requirements, and procedures, including the HUD CoC Program, ILP, DPSS, CDBG, ESG, CES, RRH, ILP, HFSS, Crisis and Interim Housing, Measure H Strategies, and the Homeless Initiative (HI), among others
Familiarity with various agencies and funding sources involved in the provision of funding and services to homeless populations that LAHSA works with, including HCIDLA, BCSH, HEAP, and CESH
Understanding of GAAP, GASB, FASB, and 2.CFR.200 rules and regulations
Strong written and oral communication skills
Strong quantitative data and financial analysis skills
LAHSA Homeless Program Types and Classifications
Team-based project management
General Ledger (GL) management and maintenance
Knowledge of fund accounting software; knowledge of Abila MIP is a plus
Knowledge of requisition modules and procurement; familiarity with Microix or a similar program or software is a plus
Intermediate to Advanced proficiency in various computer software programs, especially those in the Microsoft Office series (Word, Excel, PowerPoint, Access, Outlook, Project, etc.)
Organizational and strategic acumen, including prioritization ability
Proven work experience as a team leader, supervisor, or manager
Training & Experience
Graduation from an accredited college with a bachelor’s degree in accounting, finance, or business administration, MBA preferred.
Candidate must have a minimum of five years of experience working in accounting or auditing within a governmental entity or large federally funded non-profit organization, and a minimum of two years working as a senior member of an accounting or auditing team, supervising the work of others.
An MBA or additional certification (such as a CPA, CFA, CMA, or CGMA) is considered a plus, and may be substituted for 1 year of the required supervisorial or managerial experience.
Must have experience in fund accounting and financial grants management of federal, state, county and city funds, including a working understanding of 2 CFR Part 200, fundamentals of the HUD Supportive Housing Program, Emergency Shelter Grant Programs, and general ledger management and maintenance.
Must have experience with fund accounting software preferably Sage (MIP) Fund Accounting. Candidates must have project management skills as well as strong interpersonal, organizational, written and oral communication skills and demonstrate attention to detail.
Any combination of extensive and applicable work experience and educational credentials to perform the above duties successfully.
Applicants may make a reasonable accommodation request for this job by calling the Human Resources Department at (213) 683-3333; or via email at email@example.com; or in person @ 811 Wilshire Blvd., 6th Floor, LA, CA 90017.