Board Administrator

• Board Administration: Prepares schedule, agenda, memorandums and logistical arrangements for board and committee meetings. Receives and initiates written and oral communication with board members, including meeting notices, staff reports, events and/or publications information, responds to requests and correspondence on behalf of President & CEO. Attends Board meetings and takes or arranges for meeting minutes, prepares them in a timely manner and in accordance with the bylaws and format and style preferred by the Board Chair and President & CEO. Maintains the Foundation’s board files, determining the best system for quick recovery and response to any public request for documents consistent with IRS and other government public notice and access requirements. Respond to all Director requests and when appropriate, refer to appropriate staff and ensure timely response through follow-up and tracking systems.
• Compliance & Reporting: Ensure compliance with laws, regulations, Foundation Bylaws and Board Resolutions. Collect and arrange data from committees and departments for internal and external reports and inquiries. Respond to inquiries for data in accordance with regulations, transparency and confidentiality standards, and Community Foundation National Standards. Works as a member of interdepartmental teams to complete applications for Community Foundation National Standards, Foundation Surveys and other requests for Board data. 
• Membership Organizations: Provides staff support for Foundation membership of Larger Community Foundations, League of California Community Foundations, and other organizations the Foundation is an organizational member of. Coordinate with executive office staff and other departments to ensure the effective and efficient management of organizational memberships.
• Communication: Maintains and tracks lines of communication between board members, advisory members, and staff to ensure queries are addressed in a timely manner. Notifies and tracks attendance of appropriate staff of board meetings and events.
• President & CEO & Director Support: Provides staff support when deemed appropriate for external boards, commissions and special projects on which the President & CEO serves. Assists President and Directors with development-related activities and specific preparation of material for speeches and public presentations.
• Event Support: Plans and coordinates all board and committee meetings. Provides support for key internal briefings, relationship-building, and stewardship events.
• Office Coordination: Coordinates with executive office staff on absences and other leaves to ensure that the office is always covered and that phones are answered in a timely manner. Coordinates with executive office staff and ensures that the President & CEO calendar is always current and consistent with all appointments/meetings. 
• General: As appropriate, assists other departments and works as a member of interdepartmental teams to ensure the effective and efficient operations of CCF. At all times, demonstrates cooperative behavior with supervisors and coworkers. Other duties as assigned, dependent on organizational needs and employee skills.

Teamwork/Customer Relations Responsibilities:

• - Establishes effective working relations with cross functional team(s).
• - Contributes to a high performing/positive team culture.
• - Shares knowledge, time, and expertise to assist other members of team.
• - Timely and accurately responds to requests and inquiries from across Foundation.
• - Demonstrates “can do” attitude as priorities shift.

Disclaimer: This description should not be construed to contain every function or responsibility that may be required to be performed by an incumbent in this job classification. This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.