Director of Finance and Operations

Financial Management

• Implement and administer accounting policies and procedures and update accounting manual as needed.
• Develop and maintain strong day‐to day internal controls and risk management practices.
• Oversee all accounting functions: process/review expenditures, payables and receivables, monthly fees and general ledger entries; review and monitor timely investment and general ledger reconciliations and financial statement reporting.
• Ensure cash flow to cover obligations.
• Manage payroll, accounts/grants payable, donations and other accounts receivable processes. Maintain fixed asset and depreciation schedules and required property tax filings.

• Facilitate the annual budgeting process and prepare the annual operating budget and mid‐year revised budget for Board approval.
• Coordinate and support the Finance and Audit committees of the Board.
• Oversee all private and public grants and contracts.
• Plan for and manage the annual audits and single audits by an outside independent auditor, ensuring completion of all financial reporting (i.e. Form 990, 1099’s, IRS Form 8282, etc.)
• Provide any and all reports through C‐Suite

Investment Management Coordination

• Manage the Foundation’s Outsourced Chief Investment Officer (OCIO) relationship to coordinate investment transactions and obtain authorizations when needed.
• Coordinate the RFP search process for investment consultant services as required by Investment Committee Charter.
• Oversee the Foundation’s investment policies, as recommended by the Investment Committee and approved by the Board of Directors.
• Monitor and manage the Foundation’s annual Board‐approved spending policy for all funds.
• Coordinate and support the Investment Committee to set meeting agendas, provide materials, and document decisions.
• Provide ongoing monitoring and evaluation of the Foundation’s bank accounts and managers for cash accounts/investments to assure adherence to the Foundation’s investment policy guidelines, return expectations, and cash flow.
• Manage the Foundation’s Investment Partner Program and serve as a resource to IECF’s Professional Advisors as necessary.

Office Operations Management

• Review and evaluate insurance coverage to ensure adequate coverage for the organization and any related activities. Manage any claims and litigation.
• Maintain a comprehensive operations manual and ensure compliance with National Standards for U.S. Community Foundations.
• Manage all leases and contracts, including independent contractor agreements, and oversee compliance with requirements and payment schedules.
• Lead systems and software searches, implementations and improvements/upgrades. Provide or coordinate training to staff as needed.
• Manage relationship with all systems vendors to ensure on‐going compliance with defined service standards, troubleshooting issues and seeking opportunities for improved efficiencies and enhanced capabilities.
• Manage and maintain all finance and operations relationships in C‐Suite.
• Review and approve system‐ generated transactions and correspondence.
• Oversee the management and maintenance of office space, equipment, computers, inventory and supplies.

 Human Resources Management

• Manage the Foundation’s human resources activities, maintain personnel files and all required reporting. Manage exit interview process and personnel file close out.
• Manage the new hire process, draft offer letters, coordinate new hire paperwork and general on‐boarding.
• implement the Foundation’s employee benefits programs, evaluate benefit enhancements and lead the annual open enrollment process.
• Manage the Foundation’s 401k plan, deposits, investment options and annual reporting. Manage the Third‐ Party Advisor (TPA) and investment firm relationships.