Grants & Office Administrator

Grants Administrator Responsibilities:

• Grant Processing and Reporting: Responsible for the administrative management and processing of end-to-end charitable grantmaking
• Oversees the management and organization of grantee records and files. Tracks end-to-end process of grant process including deliverables tracking and routine program and budget and financial updates.
• Undertakes research and creates reports for purposes of analysis and evaluation, as requested.
• Updates dashboards routinely to facilitate planning and reviews
• Align grantmaking operations with the mission, goals, and values of the organization          
• Database Management: Responsible for managing the integrity and efficient functioning of a digital grants management system (GMS). Specific duties include:
• Coordination of GMS implementation, ongoing vendor relationships and internal team coaching
• Development of team protocols and GMS navigating assistance
• Maintains the GMS and makes and implements recommendations for continuous improvement and productivity.            
• Research and Education: Stays abreast of trends, regulations and recommended best practices for grant and knowledge management             
• Special Projects and other duties: Undertakes special projects and other duties as assigned.

Office Administrator Responsibilities:

• Manage small business office, including oversight of facilities and supply procurement, oversee any office alteration projects, and oversee operations.
• In-office attendance 2-3 days a week is an essential function of the job.
• Ability to support a remote/hybrid office (understanding that on some days each week, there will be no one else in the office, and on other days each week, there will be many people in the office).      
• Provide administrative support, including preparation and filing of general office correspondence, reports, schedules, confidential materials, distribute mail and manage deliveries. 
• As requested, plan and coordinate/support onsite, off-site meetings and conference/video conference calls and events.  
• Liaise with building management to ensure office is well maintained.     
• Assist IT Director with IT issues in the office.          
• Anchor crisis management plans and procedures; keep key stakeholders informed immediately in crisis or other emergency situations, including being part of the Emergency Preparedness Team.            
• Ensure security standards are consistently practiced and enforced.         
• Assist with negotiating office service provider contracts and fees.             
• Other duties as requested.